TSheets Pricing in 2026: What QuickBooks Time Costs Per User

TSheets pricing now lives under a different name. After Intuit bought TSheets, the product became QuickBooks Time, and the plans split into two tiers. Time Premium runs $20 per month plus $10 per user, and Time Elite runs $40 per month plus $12 per user.

Both tiers require an active QuickBooks Online subscription, which changes the real math. This guide breaks down every line item and walks through what a real crew actually pays for.

What Happened to TSheets?

TSheets became QuickBooks Time after Intuit acquired the company. The name you remember is gone from the pricing page, but the product lives on with the same core time tracking, scheduling, and GPS features that made TSheets popular with field crews. 

If you're searching for TSheets pricing today, you're really looking at QuickBooks Time pricing, so the two terms point to the same place.

That rebrand matters for one practical reason: TSheets no longer prices as a standalone tool. It sits inside the Intuit ecosystem, and a QuickBooks Online account is now required to use it. 

For a paving contractor weighing time tracking against the cost of asphalt bidding software and the rest of your tech stack, that bundled requirement is the first thing to understand before you compare any numbers.

TSheets Pricing Plans: Premium vs. Elite

TSheets pricing splits into two plans, and the gap between them comes down to project tracking and field controls. Here's the official structure straight from Intuit:

Both plans include one free admin in the base fee, and both come with a 30-day free trial plus 50% off the base fee for the first three months. 

That promo only touches the base fee, though. The per-user charge stays full price the whole way through, which trips up a lot of buyers who assume the discount covers their whole bill.

Time Premium

Time Premium covers the fundamentals most crews need day to day. The plan includes time tracking, employee scheduling, GPS location tracking, the mobile app, time-off management, and alerts.

It's the right fit for a contractor who mainly wants to know who clocked in, where they are, and how many hours hit each pay period. 

The estimating still happens elsewhere, so if you're already learning how to calculate asphalt yield for your bids, Premium won't touch that part of your workflow.

Time Elite

Time Elite adds the tools that matter once your jobs get complex. You get everything in Premium plus project tracking, a project activity feed, project estimates versus actuals, timesheet signatures, and mileage tracking.

Mileage tracking is the standout feature for field teams, since GPS technology automatically logs how far employees travel while on the clock. 

For paving crews tracking labor against a bid, comparing estimated hours to actual hours is where Elite starts to earn its higher price. The plan still won't run your daily asphalt safety checklists or your estimating, though, so it covers hours and little else.

How Much Does QuickBooks Time Really Cost?

QuickBooks Time costs more than the sticker price suggests, because the per-user fee scales fast and the base fee never goes away. The headline "$10 per user" sounds cheap until you add a 25-person crew and a full year.

These figures use the current $20 and $40 base fees plus the per-user rates, before any tax or the QuickBooks Online subscription you're required to carry underneath. A 25-person paving crew on Premium lands at $3,240 a year for time tracking alone.

That's real money, and it's worth asking whether a standalone time clock is pulling its weight when the rest of your operation still runs on separate tools for estimating, calculating asphalt thickness, and managing jobs.

The base fee is doing more than it looks. That monthly fee covers unlimited in-house customer support, scheduling tools, account setup, and your admin access. 

Plenty of cheaper time trackers skip the live support, so the base fee isn't pure overhead. Whether it's worth $20 to $40 a month on top of per-user charges depends on how much hand-holding your team actually needs during setup.

The Hidden Cost: You Need QuickBooks Online Too

TSheets pricing leaves out a requirement that catches new buyers off guard: you need an active QuickBooks Online subscription to use it at all. The time tracking plans don't run on their own. 

QuickBooks Online pricing in 2026 runs from $38 a month for Simple Start up to $115 for Plus and $275 for Advanced, and most small businesses with employees land on Plus.

Add that to a Time Premium plan for a 10-person crew, and you're looking at roughly $235 a month before tax, not the $120 the time tracking line suggests. The accounting subscription is the part of the bill people forget to count, and it can more than double your real cost.

This is the trade-off contractors weigh when they look at field tools. Whether you're scheduling crews or training a new roller operator, the question isn't just what one tool costs. 

It's what the whole stack costs once every piece requires another piece to function. Skip that math and you can end up paying for three subscriptions to cover what one platform handles.

Heads Up: QuickBooks Time Prices Increase July 1, 2026

QuickBooks Time raised its per-user prices on July 1, 2026, and the increase is already in effect for all active subscribers. Intuit notified customers that the per-employee fee climbs by $2 per month across Premium and Elite, while the base fee stays the same. 

For teams of up to 50 employees on Premium, that moves the per-user rate from $8 to $10, a 25% jump on that line. Here's what the increase does to a real crew over a year:

• 10-person team on Premium: about $240 more per year
• 25-person team on Premium: about $600 more per year
• 50-person team on Premium: about $1,200 more per year

The increase is steeper for larger teams: the 51–100-employee tier jumps from $6 to $8 (a 33% increase), and the 101+ employee tier jumps from $4 to $6 (a 50% increase).

If you're still budgeting off the old $8/$10 rates, update your numbers immediately; the new $10 and $12 rates are what you're being billed today. 

A 25–50% bump on your per-user line is the kind of thing that quietly erodes margin if you don't catch it.

Is QuickBooks Time Worth It for Paving Contractors?

QuickBooks Time works well for what it does, but it only does one slice of what a paving contractor needs. 

The GPS tracking, scheduling, and timesheet tools are solid, and the QuickBooks Online sync keeps your payroll hours flowing into accounting without manual entry. For a business that mainly needs a reliable time clock, it's a reasonable pick.

The catch is that time tracking is one piece of a much bigger workflow. A paving job runs from lead to estimate to proposal to crew dispatch to job costing to invoicing.

QuickBooks Time touches the hours and a bit of job costing on the Elite plan, but it doesn't estimate from plans, build proposals, manage crews by project phase, or run a customer portal. 

So you end up paying for QuickBooks Online, paying for QuickBooks Time, and still paying for separate estimating and project management tools on top.

TSheets vs. OneCrew: Which Should You Choose?

OneCrew is a platform built specifically for project-based asphalt and concrete paving contractors, and it replaces the patchwork of disconnected tools that inflate your overhead and slow your operation down. 

Here's what TSheets pricing vs. OneCrew looks like across the full job workflow:

• Estimate from plans before you assign a single crew member: OneCrew's estimating tools let you price jobs from PDFs or aerial maps with built-in calculators for labor, materials, equipment, and subs.
• Schedule crews to job phases, not just shifts: OneCrew's scheduling feature assigns crews and roles to specific project phases so your office and field stay aligned across pre-construction, production, and billing.
• Keep your field team accountable without a standalone GPS app: The field management tools give crews their schedules, work orders, and GPS directions on their phones.
• Send proposals clients can sign and pay the same day: OneCrew's proposals feature generates professional, branded proposals directly from your estimate.
• Track leads and repeat customers without a separate CRM: OneCrew's CRM keeps your leads, conversations, and project history in one place.
• Invoice and sync with QuickBooks without paying for two Intuit products: OneCrew's invoicing tools sync invoicing and payment data with QuickBooks Online so your books stay organized without double entry.

You only need one platform that ties time tracking, crew scheduling, estimating, and billing together from the first bid to the final invoice. Book a free demo and see how it works for your operation.

FAQs

1. How much does TSheets cost per month? 

TSheets pricing, now QuickBooks Time, starts at $20 per month plus $10 per user for the Premium plan, and $40 per month plus $12 per user for the Elite plan. Both plans also require an active QuickBooks Online subscription, which adds to your total monthly cost.

2. Is TSheets the same as QuickBooks Time? 

Yes, TSheets is the same as QuickBooks Time. Intuit acquired TSheets and rebranded it as QuickBooks Time, keeping the core time tracking, scheduling, and GPS features under the new name.

3. What's the difference between Time Premium and Time Elite? 

The main difference between Time Premium and Time Elite is project tracking and field controls. Premium covers time tracking, scheduling, and GPS, while Elite adds project tracking, project estimates vs. actuals, a project activity feed, mileage tracking, and timesheet signatures for an extra $20 base fee and $2 more per user.

4. Does TSheets pricing include a free trial? 

Yes, TSheets pricing includes a 30-day free trial on both plans, plus 50% off the base fee for the first three months. The per-user fee stays at full price during the promotional period, so factor that into your budget.

5. Do I need QuickBooks Online to use QuickBooks Time? 

Yes, you need an active QuickBooks Online subscription to use QuickBooks Time. The time tracking plans don't run on their own, so your real cost includes a QuickBooks Online plan starting around $38 per month on top of the Time fees.