Scheduling and Dispatch, Connected to Everything
With OneCrew, your scheduling isn’t its own process. Jobs instantly populate when they’re signed, and crews get notified when their schedules change. No handoffs, no missed messages, no frustrated calls.
Nothing Gets Lost Between Sales and Ops
With one connected system, every closed job automatically appears in the scheduling queue automatically.
Crews Always Know Where to Go
Job details push directly to your crew's phones in real time. No calls, no mix-ups, and no wasted days in the field.
Teams Collaborate Better
When sales and ops share one live view, they get more done with less back-and-forth.
From Signed Proposal to Crew on Site, All in OneCrew
Scheduling isn't a calendar. It's how your hard-won work gets done on-time and on-budget. Here's how it flows smoother in One Crew.
See Every Job That Needs to Be Scheduled
Every accepted proposal immediately populates in your scheduling queue, waiting to be scheduled. Your whole team can see what’s scheduled and what’s on deck. Nothing slips through because someone forgot to write it on the whiteboard.
How it works
Every accepted proposal moves to the queue automatically — no manual entry
Sort by date, revenue, or project size
Filter by crew, salesperson, job type, or any custom tag
Queue clears automatically once all services for a project are scheduled
Multi-service projects stay in the queue until every phase is on the calendar
Drag and Drop Services Onto Crew Calendars
Since your service queue is connected to your signed proposals, the time estimate and job details are waiting for your scheduler. Just drag and drop to assign the right crew and instantly send it to their schedule in their OneCrew app.
Even better, your leadership and sales team can see what’s scheduled and what’s outstanding, without wasting phone calls.
How it works
Drag and drop services from the queue onto any crew and any date
Estimated labor hours from the estimate automatically set the time block
Reschedule by dragging — the crew sees the update in real time on their phones
Split multi-phase projects across different weeks or different crews
Color-code events by crew or salesperson for visual clarity at a glance
Add notes to any schedule block to explain context to the team
Dispatch People and Equipment to Specific Jobs
Floating people or equipment? Dispatch lets you assign specific individuals or pieces of equipment to specific jobs for the day without disrupting the rest of the schedule.
If someone is double-booked, OneCrew flags the conflict before it becomes a problem in the field.
How it works
Assign specific crew members and equipment to individual services
Conflict alerts surface automatically before you save
Floaters and specialists can be reassigned daily without changing their default crew
View hours scheduled per person to avoid overloading crew members
Crews See Everything They Need, Nothing They Don’t
In the OneCrew app, your foremen and crew have a personal schedule with their job details for the day. With customizable permissions by role, anything that’s not relevant is automatically hidden.
If their schedule changes, they see it immediately. No missed texts, no one showing up to the wrong site.
How it works
Job details — scope, materials, site notes — come through automatically
Get directions to the job site with one tap
Custom permissions control what information crew members can see (e.g., hide estimated labor hours or margin if you prefer)
Real-time updates: schedule changes appear instantly on the mobile app
Track Revenue and Margin Across Every Crew
See each crew's projected revenue, margin, and total hours for the week, pulled directly from the estimates already in the system.
Toggle to the live monthly view and see where you have capacity, where you're overcommitted, and where you need to push your sales team to fill the gaps.
How it works
Revenue and margin per crew, per day, per week, and per month
Numbers come from the estimates built earlier in the process — no re-entry
Monthly view helps leadership spot underbooked periods and act proactively
Daily revenue and margin tracked at the top of the schedule by day
All full users can view the schedule, so sales and ops stay aligned without back-and-forth
Ready to See OneCrew In Action?
Schedule a personalized demo to see how OneCrew's connected platform can streamline your operations and boost profitability.
One Schedule, Everyone Aligned
+90%
Reduction in scheduling communications required
0
Required whiteboards, post-its, or other physical scheduling