Bitumio vs. OneCrew: Which Is Better for Project-Based Paving Work?

Bitumio vs. OneCrew comes down to the kind of paving work you run and how you estimate.

OneCrew’s platform ties estimating, portal approvals, and project‑phase scheduling together for project‑based paving companies. Bitumio speeds up bids and follow‑ups for asphalt maintenance and paving. 

Our guide compares real pricing, ideal fits, and hands‑on strengths so you can pick the right platform for your crews and customers.

Bitumio vs. OneCrew: What’s the Difference?

Bitumio software is an all‑in‑one app for asphalt contractors with automated proposals, map measurements, and mobile crew communication. 

OneCrew is a project‑based paving platform for estimating from PDFs or maps, assigning crews by job phase, and managing customer approvals in a portal.

Bitumio vs. OneCrew: At‑a‑glance comparison

• Choose Bitumio if you want fast, standardized proposals with map measuring, automated follow‑ups, and QuickBooks sync out of the box.
• Choose OneCrew if you estimate from PDFs, coordinate crews across phases, and want a customer portal for approvals, payments, and shared docs.

Note: Comparing Bitumio vs. OneCrew as part of a broader search for paving contractor software? Check out the best software for paving contractors and our breakdown on Buildertrend alternatives.

Meet Bitumio: Features and Highlights

Bitumio targets asphalt paving and maintenance. The platform highlights automated proposals with preconfigured calculators, map measurements, job management, job costing, a mobile app for crews, and automated notifications to customers.

Meet OneCrew: Features and Highlights

Brief overview: OneCrew is a unified platform built for project‑based paving. It brings PDF plan takeoff and map estimating, configurable estimating workflows, crew assignments by job phase, a customer portal for approvals and payments, and QuickBooks Online invoicing sync into one place.

Note: If you’re also checking niche estimating tools and heavy‑civil stacks, you may find our concrete estimating software and HCSS HeavyJob alternatives posts helpful.

Bitumio vs. OneCrew: Feature‑by‑Feature Comparison

Below are the make‑or‑break areas contractors ask about most when deciding Bitumio vs. OneCrew. 

Let’s go feature by feature:

1. Estimating and takeoff

Why it matters: Accurate, fast estimates lock in margin and help you send professional proposals without bottlenecks.

Bitumio

• Surface‑level strengths: Automated proposals with preconfigured calculators; map measurements right in the app; PDF takeoff available through Bitumio’s takeoff tool.
• Deeper insights: Bitumio promotes cutting estimate time by 40–50% and standardizing calculations. That can help newer estimators bid consistently across maintenance, striping, and paving.

OneCrew

• Surface‑level strengths: PDF plan takeoff and map measuring live inside a project‑based workflow, so quantities, labor, equipment, and subs roll into a single proposal.
• Deeper insights: OneCrew’s configurable estimating steps and margin‑first controls help teams scale beyond a single star estimator, with reported 75–80% time savings in real accounts.

Winner: OneCrew for project‑based estimating from PDFs; Bitumio is strong for rapid, standardized asphalt proposals.

2. Scheduling and crew coordination

Why it matters: Crews need clear assignments and scope details to hit production targets without constant phone calls.

Bitumio

• Surface‑level strengths: Job management calendar, quick crew scheduling, and mobile work orders; “crew communication” pushes all job details to the app.
• Deeper insights: Bitumio helps with day‑to‑day dispatch and reduces “where are we going?” texts. It feels tuned for maintenance and one‑day paving workflows, rather than multi‑phase construction.

OneCrew

• Surface‑level strengths: Assign crews and roles to specific job phases, keep scope and documents tied to the plan, and view status across pre‑construction, production, and billing.
• Deeper insights: The project‑phase model reduces handoff errors on multi‑day jobs. OneCrew avoids the “field service” label and focuses on construction‑style coordination.

Winner: OneCrew for multi‑day, phase‑driven work; Bitumio is a good fit for single‑day paving and maintenance jobs where speed is king.

3. Customer experience and approvals

Why it matters: The client experience now decides who wins the job and how fast you bill.

Bitumio

• Surface‑level strengths: Automated follow‑ups and notifications keep prospects warm and customers informed of scheduling details.
• Deeper insights: Bitumio focuses on automation via email and text; it does not emphasize a customer portal on its website the way OneCrew does.

OneCrew

• Surface‑level strengths: A customer portal for proposal approvals, payments, documents, and chat‑style messaging.
• Deeper insights: Portal workflows align with longer paving projects, speeding approvals and billing without extra apps. (Accounting remains in QuickBooks via invoice and payment sync.)

Winner: OneCrew for portal‑based collaboration and approvals on project work.

Note: Want a wider perspective beyond Bitumio alternatives? See our breakdown of our top generalist pick and top paving‑specific option in our Jobber alternatives post.

How to Choose

Bitumio vs. OneCrew hinges on job type. If you estimate from PDFs and manage multi‑phase projects, OneCrew wins for its project‑centric workflows and client portal, even though job costing does not sync to QuickBooks.

However, if your bread‑and‑butter is asphalt maintenance and quick paving turnarounds, Bitumio offers fast proposals and follow‑ups with clear pricing. 

Bitumio is better for …

Asphalt maintenance and small paving teams that want automated proposals and map measurements to move fast.

• Scenarios: Sealcoat seasons, patching and small overlays, stripe and refresh programs with high bid volume
• Use cases: Office creates proposals, mobile crew app receives work orders, admin syncs invoices to QuickBooks

OneCrew is better for …

Project‑based paving contractors (asphalt and concrete) who bid from PDFs, assign crews by phase, and need portal approvals and payments.

• Scenarios: Multi‑day parking lots, sitework packages, HOA or campus programs with sub‑trades
• Use cases: Estimator measures PDFs or maps, PM coordinates crews by phase, client signs and pays in the portal; invoices and payments sync to QuickBooks Online

My Verdict

OneCrew is the best option if your work looks like real paving projects. Think plans, quantities, phases, subs, approvals. OneCrew is built for that reality, with PDF takeoff, project‑phase scheduling, and a customer portal that moves approvals and payments faster.

Bitumio is a solid choice for asphalt maintenance and fast‑turn paving with automated proposals and map measurements, and it publishes straightforward per‑user pricing. But for project‑based contractors, OneCrew is the better long‑term system of record.

Estimate, Crew Up, and Bill in One Platform

If you’re comparing Bitumio vs. OneCrew, the real question is how far you want your system to go. If you quote from blueprints, coordinate crews across job phases, and manage paving work that spans days instead of hours, you need a platform built for that reality. That’s where OneCrew comes in.

OneCrew brings your paving business into one connected system from takeoff to final invoice. Here’s how:

• Build accurate estimates from PDFs or maps using your own labor, materials, equipment, and sub-line items. Use your own production rates or OneCrew’s built-in calculators to keep bids consistent across estimators and projects. Estimating templates help estimators quote confidently without months of training.
• Organize crews and roles by job phase so the office, field, and client stay aligned. Each phase shows who’s assigned, what materials are needed, and when the work will run. This structure reduces overlap and keeps projects on schedule, even when multiple crews are in different areas of the site.
• Track projects from kickoff to billing in a single dashboard. See how estimates move into active jobs, monitor progress, and catch bottlenecks early. OneCrew’s built-in data flow eliminates re-entry; your quantities, pricing, and client info carry through automatically.
• Use the customer portal to manage contacts and approvals. Clients can view proposals, sign off on work, upload drawings or photos, and pay invoices in one place. This transparency shortens approval cycles.
• Sync invoices and payments to QuickBooks Online to keep your books clean. Accounting stays where it belongs, while OneCrew manages all operational functions: estimating, scheduling, client payments, and job closeout.

You don’t need five different apps or spreadsheets to run your paving business. You need one project-based platform that connects estimating, production, and billing into one clear workflow. Book a demo to see how OneCrew helps you run paving projects from bid to paid.

FAQs

1. Which is better for paving contractors: Bitumio or OneCrew?

OneCrew is better for paving contractors because you can estimate from PDFs, coordinate multi‑day projects, access a portal for approvals and payments, and so much more. In contrast, Bitumio only provides fast, standardized asphalt estimates with map measurements and automated follow‑ups. 

2. How much does Bitumio cost compared to OneCrew?

Bitumio costs $149 per user/month for admins, estimators, office, and foremen, and mobile‑only crew users are free for schedules and job details. OneCrew uses seat‑based pricing with annual contracts and shares pricing during your demo.

3. Does OneCrew offer features that Bitumio doesn’t?

OneCrew offers a customer portal for proposal approvals, payments, and document sharing with chat‑style messaging, which Bitumio’s site does not emphasize. OneCrew also focuses on project‑phase scheduling for multi‑day jobs, which is what many paving contractors need.

4. Is Bitumio good for small contractors?

Bitumio is good for small contractors that need asphalt estimating software with quick proposals, map measurements, and automated reminders. The public price and 7‑day trial messaging make it approachable for small shops. 

5. Can OneCrew replace multiple tools for paving companies?

Yes, OneCrew can replace multiple tools because it centralizes the lead-to-invoice process on one platform, while syncing invoices and payments to QuickBooks Online. Estimating, scheduling by phase, and a customer portal reduce app sprawl and double entry. 

6. Do Bitumio and OneCrew both support project management?

Yes, both platforms support project management, but they emphasize different types of work. Bitumio simplifies proposal‑centric workflows with automated follow‑ups, map measurements, and mobile job details. OneCrew focuses on project‑phase management with plan takeoff, portal approvals, and crew assignments.