Procore vs. HCSS vs. OneCrew: 3 Paving Platforms Compared‍

Running an asphalt business means you need one platform for everything from estimates to invoicing. I researched Procore vs. HCSS vs. OneCrew to see which works best for paving contractors.

Procore vs. HCSS vs. OneCrew: What's the Difference?

Procore is a general construction platform built for large commercial projects across all trades. It handles massive projects with tons of documentation.

HCSS sells separate products for heavy civil work. You buy HeavyBid for estimates, HeavyJob for field tracking, and other modules as needed.

OneCrew is an all-in-one paving platform for project-based asphalt and concrete contractors. It covers lead to invoice with PDF plan takeoff as an add-on, a customer portal, and QuickBooks Online sync.

Which one should you choose?

• Choose Procore if you’re a large general contractor managing complex, multi-trade projects and need strong document and project management tools.
• Choose HCSS if you work in heavy civil or DOT construction and need powerful estimating tools with connected job and equipment tracking.
• Choose OneCrew if you run a paving business and want one simple platform that handles estimating, scheduling, proposals, and invoicing without extra setup.

Procore: Features and Highlights

Procore serves general contractors running large commercial, multi-trade projects. It excels at document control with strong tools for RFIs, submittals, and change orders. It works best for companies coordinating many subcontractors. 

The platform requires around 3 to 6 months of training and often needs dedicated staff. Most teams use only a small portion of what they pay for.

HCSS: Features and Highlights

HCSS sells separate products like HeavyBid and HeavyJob that contractors purchase individually. It’s built for heavy civil companies with large equipment fleets and detailed cost tracking needs. 

Each module operates on its own, so teams manage the data flow between systems and pay for every add-on they use.

OneCrew: Features and Highlights

OneCrew built its platform specifically for paving contractors (both asphalt and concrete). It manages the entire workflow from lead to final invoice in one platform with automatic data flow between steps. 

The system significantly reduces estimating time and replaces several tools that paving teams normally juggle.

Procore vs. HCSS vs. OneCrew: Features at a Glance

Procore vs. HCSS vs. OneCrew: Feature-by-Feature Comparison

1. Estimating from plans and maps

Paving margins start in the estimate. Consistent calculators and clean takeoffs protect profit.

• Procore includes basic native estimating tools. You'll more likely integrate with separate estimating software, like PlanSwift or Bluebeam. This creates extra steps in your workflow and another subscription cost.
• HCSS supports codebooks, standardized resources, and advanced estimating through HeavyBid. HCSS Plans adds drawing control and quick takeoff. Great for infrastructure math and complex unit-price bids, but setup and training feel heavy for small paving shops.
• OneCrew offers paving-specific calculators plus optional PDF plan takeoff for drawings. The purpose-built bid flow means estimators reuse templates that match paving jobs, which cuts the time it takes to build accurate quotes. Accounting stays in QuickBooks, so estimators focus on production and margin, not ERP steps.

Winner: OneCrew for paving estimates built from PDFs or maps. HCSS wins if your pipeline is complex civil infrastructure.

2. Scheduling, crews, and field-to-office flow

Your calendar and time cards decide profit. Clear assignments and easy capture keep jobs on track.

• Procore offers field management tools designed for general construction. The mobile app handles daily logs and photos but lacks paving-specific workflows. Field teams capture data offline with automatic syncing when connected.
• HCSS centralizes field time and quantities through HeavyJob. Dispatcher or Equipment360 plan people and fleet. Powerful at scale, but you'll run many modules and need admin know-how to wire the stack.
• OneCrew lets you assign crews and roles by job phase, schedule work, capture time, and see status from preconstruction through billing in one place. Paving teams avoid a patchwork of systems. OneCrew provides job site verification through geotracking, GPS directions, and timestamp markers. Equipment tracking is also included.

Winner: It's a tie. OneCrew wins when you want crew assignments and status centralized. HCSS leads for fleet-heavy dispatch at scale. 

3. Customer experience, approvals, and payments

A speedy “yes,” and speedy payments keep crews moving and backlog healthy.

• Procore focuses on internal project controls more than customer-facing portals. The platform handles RFIs and submittals well, but it doesn't include tools for client approvals and payments.
• HCSS emphasizes project controls, estimating, field, and plan management. Public materials don't highlight customer-facing portals for approvals and payments.
• OneCrew’s customer portal lets clients approve proposals, share files, chat, and pay invoices in one place. OneCrew also comes with HubSpot CRM integration, and it syncs with QuickBooks Online, helping teams cut emails and speed up payments. 

Winner: OneCrew for approvals and payment flow in paving.

4. Integration and data flow

Your systems need to talk to each other. Manual data entry wastes time and creates errors.

• Procore offers many integrations with accounting and other construction software. You'll need IT help to set up and maintain these connections. The platform works best with dedicated staff managing integrations.
• HCSS products struggle to integrate with each other, even though they're from the same company. Contractors report frustration with data not flowing between HeavyBid, HeavyJob, and other HCSS modules. Large databases and integrations can bog things down.
• OneCrew connects everything automatically within one platform. Data flows from estimates to proposals to job costing to invoicing without manual entry. The system integrates with QuickBooks Online and HubSpot through true two-way sync.

Winner: OneCrew for automatic data flow without managing multiple integrations.

What Real Users Say

We reviewed Capterra feedback on HCSS and Procore to highlight their main pros and cons.

Procore

Pros: Users appreciate having all project-related information in one app. “It’s great that the owner can connect directly for change orders or product selections,” one reviewer shared. (Capterra, October 15, 2025)

Cons: Users say the software works well but is too expensive for small contractors. Another reviewer noted that it’s a great tool, but just not affordable for smaller teams. (Capterra, August 12, 2025)

HCSS

Pros: Users say the software makes it easier to track equipment costs and repairs. It also helps the sales team prepare bids more efficiently. (Capterra, August 19, 2024)

Cons: Users report that the software can run slowly, particularly when multiple users access it at the same time. They also find it inconvenient to log into a remote session before accessing HeavyBid. (Capterra, June 9, 2025)

OneCrew

Pros: Paving contractors love the unified approach. A VP noted that, “OneCrew gives me control across the entire business. It’s all in one place for me to see it.” Users mention the 75% reduction in estimating time and the responsive support team.

Cons: Smaller contractors often only want estimating features, but OneCrew works best when you use the full platform. Some reviewers note that it's a newer platform, with a smaller customer base compared to established competitors.

How to Make Your Choice

Choosing between Procore vs. HCSS vs. OneCrew depends on your workflow, project types, and business size.

HCSS works best for infrastructure teams that need strong bidding tools, job tracking, and equipment management. 

Procore fits large contractors who manage complex commercial projects with many people and documents.

OneCrew is ideal for paving companies that want one platform to handle everything from leads to invoices with a built-in client portal.

Procore is better for:

• Companies managing multiple trades on complex commercial projects
• Businesses with dedicated IT staff and project managers
• Projects requiring extensive document management and RFI tracking
• Contractors needing enterprise scalability for billion-dollar projects

HCSS is better for:

• Highway, DOT, and heavy civil contractors used to unit-price and multi-crew estimating
• Large operations that need Dispatcher plus Equipment360 for resources and fleet
• Teams ready to invest in training and admin to connect multiple modules
• Operations that prioritize detailed equipment tracking and infrastructure workflows

OneCrew is better for:

• Paving contractors of any size who want the lead to estimate to schedule to invoice workflow in one place
• Companies that value a customer portal for approvals and payments, with QuickBooks Online handling the ledger
• Leaders who prefer seat-based pricing, paving-specific calculators, and plan takeoff without a multi-module stack
• Teams moving from spreadsheets and whiteboards to integrated systems

My Verdict

OneCrew stands out as the stronger choice for paving contractors in 2025.

If your work focuses on DOT or public projects, HCSS gives you the structure, compliance tools, and flexibility you need. Just note that it takes time to set up, train your team, and manage all the modules.

Procore works well for large general contractors but can be frustrating for smaller or specialty teams. It takes a lot of time to set up and manage, which can be hard to handle during busy seasons.

Paving teams manage a lot at once, from estimating to billing. OneCrew gives paving contractors one place to plan, track, and complete every job from start to finish.

Control Your Paving Pipeline from One Platform

When comparing Procore vs. HCSS vs. OneCrew, choose the one that fits how you work. If you estimate from PDFs, manage multiple crews, and run paving jobs from start to finish, OneCrew is for you. With OneCrew, you can:

• Estimate from PDFs or maps using labor, material, equipment, and sub-line items with built-in calculators designed for paving
• Assign crews and roles to specific project phases for crystal-clear accountability
• Track project status with real-time updates across pre-construction, production, and billing phases
• Collaborate with customers through a modern portal for proposals, approvals, payments, and document sharing
• Sync financials with QuickBooks Online to keep invoicing and payments organized without double-entry issues

You don’t need five different apps to manage paving work. OneCrew keeps everything connected from estimate to final invoice. Book a free demo and discover how OneCrew helps paving contractors win more profitable work.

FAQs

1. What’s the biggest difference between Procore, HCSS, and OneCrew?

The biggest difference is who they’re built for: Procore serves general contractors, HCSS serves heavy civil teams, and OneCrew serves paving contractors with everything in one platform.

2. Does OneCrew have features the others don’t?

Yes, OneCrew includes a customer portal for approvals, payments, and file sharing. It also has PDF takeoff tools and paving calculators that significantly speed up estimates and bids.

3. Which is best for large contractors?

Procore is for large general contractors, HCSS is for heavy civil and DOT work, and OneCrew is built specifically for paving contractors (of all sizes) with everything in one platform.

4. Do all three support estimating and scheduling?

Yes, but in different ways. Procore needs separate estimating tools. HCSS uses HeavyBid for estimating and HeavyJob for scheduling. OneCrew combines estimating, scheduling, time tracking, and billing in one platform.

5. Should I switch to OneCrew in 2025?

Switch if most of your work is paving and you want one system for the full job flow. Stay with HCSS for highway or DOT projects. Stay with Procore for large multi-trade jobs. Try running a few projects in each to compare.