7 Best Asphalt Paving Estimating Software in 2025

Manually estimating paving jobs leads to costly errors, lost bids, and hours of wasted time calculating materials and labor. 

The best asphalt paving estimating software in 2025 speeds up bidding, improves accuracy, and helps contractors win more profitable jobs. After testing dozens of platforms across paving and construction categories, I found seven standout options for asphalt contractors. 

Each tool excels in different areas; OneCrew leads for full-cycle workflows and dedicated asphalt paving software, Bitumio specializes in asphalt maintenance calculations, and PlanSwift delivers fast digital takeoffs.

7 Best Asphalt Paving Estimating Software: At a Glance

Finding the right asphalt paving estimating software depends on your specific workflow needs, team size, and project complexity. Here's a quick comparison of the top platforms for paving contractors:

1. OneCrew: Best Paving Contractor Software Overall

OneCrew is a cloud-based management platform built specifically for paving contractors handling asphalt and concrete projects. It centralizes everything from initial lead capture through final invoicing.

Unlike generic concrete contractor software, OneCrew understands the specific calculations and workflows unique to asphalt paving.

During testing, OneCrew stood out for its paving-specific workflows and automated calculations. The platform reduced estimating time by 75–80% for most contractors, turning hour-long proposals into 10-minute tasks. 

Its tight integration between estimating, scheduling, and field operations prevents the costly handoff errors that plague growing contractors.

Key features

• Configurable estimating with automated calculations: Build estimates using templates with pre-configured labor rates, material costs, and production rates specific to asphalt paving
• Drag-and-drop crew scheduling: Assign crews and equipment to jobs visually, preventing double-booking and optimizing route efficiency
• Integrated customer portal: Clients approve proposals, sign contracts, share photos, and pay invoices without endless email chains
• Real-time job costing dashboards: Track actual costs against estimates instantly, identifying profit leaks before they drain your margins
• Mobile work orders and time tracking: Field crews access job details, log hours, and capture progress photos from their phones

Pros

• Built specifically for paving workflows, not retrofitted from general construction
• Reduces estimating time by up to 75% with automated material and labor calculations
• Prevents lost jobs during handoffs between sales and operations teams
• QuickBooks Online and HubSpot integration for financial management and CRM

Cons

• More features than solo operators need for simple maintenance work
• Some capabilities focus on paving-specific needs that general contractors might not use

Pricing: Seat-based pricing (contact or get a quote during demo)

Bottom line

OneCrew excels for paving contractors ready to systematize their operations beyond spreadsheets and manual processes. 

The platform's end-to-end capabilities and paving-specific features justify the investment for growing contractors, though smaller operations doing only basic maintenance might find simpler tools more cost-effective.

2. PavementSoft: Best for Enterprise Paving Operations

PavementSoft is a cloud-based ERP platform purpose-built by paving contractors for the asphalt and concrete industries. It combines CRM, estimating, scheduling, crew management, and financial tracking in one comprehensive system designed for established operations.

The platform impressed with its industry-specific depth during evaluation. Features like integrated map measurements, HubSpot CRM integration, and professional proposal generation show PavementSoft understands how larger paving contractors actually work. 

The ability to manage everything from lead tracking to job costing in one place eliminates data silos that hamper growth.

Key features

• Property measurement tools with snapshot capture: Measure job sites accurately and include visuals in proposals
• Professional proposal generation in minutes: Create branded estimates with site maps and specifications
• Crew scheduling and work order management: Assign tasks efficiently and keep teams aligned
• Financial management with QuickBooks integration: Track invoicing and payments seamlessly
• Import feature for client data: Easily transfer existing customer information

Pros

• Built by paving professionals who understand industry workflows
• Free onboarding, training, and support with no hidden fees
• Mobile app for field estimating on iOS and Android

Cons

• Starting at $99/month may strain small contractor budgets (third-party reported pricing; official pricing requires a quote) 
• Feature depth can overwhelm teams transitioning from basic tools
• Less suitable for contractors focused solely on residential driveways

Pricing: Quote-based

Bottom line

PavementSoft works best for established paving contractors ready to invest in complete business management. Its enterprise-grade features and industry-specific design make it powerful asphalt management software for growing operations, but smaller crews will find the platform more than they need.

Note: For contractors evaluating different equipment needs alongside software, check out our guide on paving equipment names to understand the machinery these platforms help you manage.

3. HCSS HeavyBid: Best for Heavy Civil and DOT Projects

HCSS HeavyBid is a specialized estimating platform designed for heavy civil construction and infrastructure contractors. 

It’s good for complex DOT bidding, earthwork calculations, and multimillion-dollar highway projects where historical cost data drives accurate estimates.

Testing revealed HeavyBid's strength in handling unit-price work and crew-based estimating. The Quick Pricing module generates rough go/no-go estimates in minutes using past project data, while detailed bid preparation tools ensure accuracy for formal submissions. 

Multi-user collaboration features let entire estimating teams work simultaneously on large bids.

Key features

• DOT bid item import and management: Simplify government project bidding with automated item imports
• Historical cost database with Quick Pricing: Use past project data for fast, accurate estimates
• Multi-estimator collaboration tools: Enable teams to work together on complex bids
• Subcontractor quote comparison: Analyze vendor pricing against self-perform options
• Integration with Primavera P6 and MS Project: Connect estimates to scheduling platforms

Pros

• Deep historical cost tracking improves estimate accuracy over time
• Handles complex heavy civil calculations for earthwork and utilities

Cons

• Steep learning curve requires dedicated training time
• Overkill for basic asphalt maintenance and residential paving

Pricing: Custom quote needed

Bottom line

HCSS HeavyBid fits large contractors bidding DOT work and infrastructure projects. Its powerful features justify the cost for heavy civil operations, but smaller paving contractors will find it unnecessarily complex.

4. Jobber: Best for Small Maintenance Crews

Jobber is a field service management platform that helps small contractors handle scheduling, quoting, and invoicing for maintenance work. Although it’s not built specifically for paving, Jobber works well for small crews doing sealcoating, crack filling, and driveway repairs.

Jobber's strength lies in simplicity. The platform gets teams organized quickly without complex setup or training. During testing, the mobile app and route optimization features stood out for crews juggling multiple small jobs daily.  

The lack of takeoff tools and material calculators limits its usefulness for larger paving projects.

Key features

• Visual scheduling with drag-and-drop interface: Easily reschedule jobs and reassign crews
• Route optimization for multiple daily jobs: Save fuel and time with efficient routing
• Client portal for online approvals: Let customers approve quotes and pay deposits online
• Basic quoting with saved templates: Create estimates quickly using service libraries
• QuickBooks Online integration: Sync invoices and payments automatically

Pros

• Starting at just $39/month makes it accessible for new contractors
• 14-day free trial with no credit card required
• User-friendly mobile app keeps field crews connected

Cons

• No takeoff or material calculation tools for complex estimates
• Limited project management features for multi-phase work
• Pricing scales quickly as you add users and features

Pricing: $39–$599/month depending on plan and team size

Bottom line

Jobber works for small maintenance crews handling quick repairs and service calls. Contractors managing complex paving projects or needing detailed estimating capabilities should look at specialized platforms like OneCrew instead.

Note: Learn more about the types of work these platforms help manage in our comprehensive guide to asphalt maintenance services and procedures.

5. BuildOps: Best for Multi-Trade Commercial Contractors

BuildOps is an all-in-one platform designed for commercial contractors managing complex multi-trade projects. It’s not paving-specific, but it handles scheduling, dispatching, quoting, and field reporting across different construction disciplines.

The platform shines for contractors who work beyond just paving; handling HVAC, electrical, or plumbing alongside asphalt work. BuildOps' strength lies in coordinating multiple crews and trades on large commercial sites. 

It does lack the material calculators and paving-specific workflows that dedicated platforms provide.

Key features

• Real-time scheduling and dispatching: Coordinate multiple trades and crews efficiently
• Mobile field reporting with photo documentation: Technicians capture job details on-site
• Automated estimates and invoicing: Speed up billing cycles with one-click invoicing
• Asset management for commercial properties: Track equipment and property details
• QuickBooks integration: Sync financial data without friction

Pros

• Handles multiple trades in one platform for diversified contractors
• Strong customer support with real people answering calls
• Built for commercial workflows rather than residential service

Cons

• Custom pricing requires sales consultation
• Not designed specifically for paving calculations and workflows
• May include unnecessary features for paving contractors

Pricing: Custom pricing based on company size and features

Bottom line

BuildOps suits commercial contractors juggling multiple trades and complex projects. Pure paving contractors will find more value in specialized platforms that understand asphalt-specific workflows and calculations.

6. Bitumio: Best for Asphalt Maintenance Specialists

Bitumio is purpose-built estimating and scheduling software designed specifically for asphalt maintenance contractors. It automates the complex calculations for sealcoating, crack-filling, and patching work that general platforms struggle to handle accurately.

During evaluation, Bitumio's pre-configured calculations impressed the most. The platform automatically factors in crack sizes, application methods (e.g., spray vs. squeegee), trucking logistics, and crew production rates. 

Such a specialization makes it invaluable for maintenance contractors but limits its appeal for new construction or concrete work.

Key features

• Auto-calculates material needs based on crack measurements: Eliminate guesswork with precise calculations
• Trucking and travel time automation: Factor in logistics costs automatically
• Professional proposal templates: Stand out with polished, branded estimates
• Automated follow-up reminders: Never lose another bid to poor follow-through
• Mobile app for crew schedules: Keep field teams informed without constant calls

Pros

• Highly specialized for asphalt maintenance workflows and calculations
• Reduces proposal creation time by 40% with automation
• Simple flat pricing at $149/month includes all features

Cons

• Limited to maintenance work, not suitable for new construction
• Lacks features for concrete or general paving projects
• No advanced project management for complex multi-phase jobs

Pricing: $149/month for all users (free mobile app access)

Bottom line

Bitumio is part of the asphalt maintenance niche with solid calculation accuracy and workflow automation. Contractors focused on sealcoating and repairs will love it, but those handling diverse project types need a broader platform.

7. PlanSwift: Best for Fast Digital Takeoffs

PlanSwift is digital takeoff and estimating software that helps contractors quickly measure plans and calculate material needs. 

Its point-and-click interface and drag-and-drop assemblies speed up the estimation process for contractors who previously relied on paper plans and calculators.

The platform's strength lies in simplicity and speed. During testing, PlanSwift's ability to handle various file formats (PDF, CAD, images) and create custom assemblies for different paving applications stood out. 

The downside is that it focuses purely on takeoff and basic estimating, without the project management or crew coordination features that full platforms provide.

Key features

• Point-and-click measuring for areas, lengths, and counts: Measure plans in seconds
• Drag-and-drop material assemblies: Apply costs instantly to measurements
• Multi-format file support: Work with PDFs, CAD files, and images
• Excel integration: Export quantities to existing spreadsheets

Pros

• Fast learning curve gets teams productive quickly
• Handles multiple file types without conversion hassles

Cons

• Desktop-only limits collaboration compared to cloud platforms
• No project management or scheduling capabilities
• Can lag with large, graphics-heavy plan files

Pricing: Quote-based

Bottom line

PlanSwift works well for estimators who need fast, accurate takeoffs without full business management features. Contractors seeking integrated workflows from estimate to invoice should consider comprehensive platforms like OneCrew.

Note: For detailed comparisons of estimating capabilities across different material types, see our analysis of concrete estimating software options.

How I Tested These Asphalt Paving Estimating Software Tools

Evaluating paving software requires understanding how these tools perform in real contractor workflows. Here's how I assessed each platform:

• Paving-specific features: How well does the software handle asphalt calculations, tonnage estimates, and crew production rates?
• Ease of use: Can an estimator learn the basics in a day and become proficient within a week?
• Integration capabilities: Does it connect with QuickBooks, sync with other tools, and prevent double data entry?
• Value for investment: Do the time savings and accuracy improvements justify the monthly or annual cost?
• Mobile functionality: Can field crews access schedules, enter time, and update job status from their phones?

My testing process

I evaluated each platform by creating test estimates for common paving projects, measuring the time from plan upload to completed proposal. I also interviewed current users and analyzed support responsiveness.

Additional factors I considered:

• Customer support quality: How quickly do they respond, and do they understand paving workflows?
• Scalability: Can the platform grow from 5 users to 50 without breaking workflows?

Which Asphalt Paving Estimating Software Should You Choose?

Choose OneCrew if you …

• Need complete visibility from initial estimate through final invoice
• Want a dedicated paving platform rather than generic software for paving contractors
• Manage multiple crews and complex commercial projects
• Are ready to replace spreadsheets and disconnected apps with one platform

Choose PavementSoft if you …

• Run an established operation with enterprise needs
• Want a platform built by paving contractors for paving contractors
• Need robust financial management beyond basic invoicing
• Value free training and ongoing support

Choose HCSS HeavyBid if you …

• Bid primarily on DOT and heavy civil projects
• Need deep historical cost tracking for estimate accuracy
• Have dedicated estimators working on multimillion-dollar bids
• Can invest in training for a powerful but complex platform

My Final Verdict

OneCrew delivers the most value for paving contractors looking to systematize and scale their operations. It's the only platform that seamlessly handles the complete project lifecycle while understanding the unique needs of asphalt and concrete contractors.

The platform's ability to reduce estimating time by 75% while preventing costly handoff errors makes it invaluable for growing contractors. 

Yes, specialized tools like Bitumio excel at maintenance calculations, and PlanSwift offers faster pure takeoffs. However, OneCrew's integrated approach eliminates the inefficiencies of juggling multiple systems.

For contractors serious about growth, the investment in proper asphalt paving estimating software pays for itself through won bids, reduced errors, and improved job profitability.

Estimate Paving Jobs Faster with OneCrew

OneCrew gives paving contractors the tools to win more jobs, complete work faster, and track every dollar in a single platform. Whether you need to reduce estimating time, improve crew scheduling, or finally get visibility into job profitability, OneCrew helps you grow.

• Project-based workflow management: OneCrew understands the difference between quick maintenance and multi-phase paving projects, with features designed for project-based contractors
• Simplified operations: Stop juggling spreadsheets and multiple programs. OneCrew's platform handles everything from initial quotes to project completion in one unified system
• Better margins through improved management: OneCrew's estimating templates ensure consistent pricing, while real-time project tracking prevents cost overruns before they impact profits

Ready to transform your paving business with the top asphalt paving estimating software in 2025? Book a demo today to see how OneCrew simplifies your estimating and operations.

FAQs

1. What is the best asphalt paving estimating software?

The best asphalt paving estimating software is OneCrew for contractors needing full project management. Bitumio excels specifically for maintenance work, and OneCrew provides end-to-end workflows from estimate to invoice with automated calculations.

2. How much does asphalt paving estimating software cost?

Asphalt paving estimating software costs range from $39/month for basic tools like Jobber to over $3,000+/year for enterprise platforms. Most specialized paving platforms fall between $99 and $200/month.

3. Do paving companies really need estimating software?

Yes, paving companies need estimating software to remain competitive and profitable in today's market. Modern platforms also provide job costing insights that help identify which work actually makes money versus just keeping crews busy.

4. What's the easiest estimating software for large paving crews?

The easiest estimating software for large paving crews is OneCrew, which combines intuitive interfaces with powerful automation for complex projects. OneCrew's drag-and-drop scheduling, automated calculations, and integrated workflows eliminate the learning curve while providing enterprise-grade capabilities. 

5. Which asphalt paving estimating software scales best as a company grows?

OneCrew scales best as paving companies grow because it provides vast features that evolve with your business needs. Starting contractors use it for basic estimating and scheduling, then expand into job costing, user portals, and multi-crew coordination as they grow.