Procore vs. OneCrew: Which Suits Your Paving Business?

Most paving contractors don't need construction software. Here's how Procore vs. OneCrew compare when your business runs on crews, materials, and tight margins.

Procore vs. OneCrew: What's the Difference?

Procore serves general contractors running large commercial builds. The platform excels at document control, RFI tracking, and managing dozens of subcontractors across multiple trades.

Choose Procore if you coordinate complex projects with many stakeholders and need enterprise-grade documentation tools.

OneCrew serves asphalt and concrete contractors running project-based work. The platform handles estimating, crew scheduling, customer approvals, and invoicing in one place.

Choose OneCrew if you want a single system built around how paving jobs actually move from bid to payment.

Procore vs. OneCrew: Quick Comparison

Procore: Features and Highlights

Procore works well in the commercial construction space. General contractors use it to manage documentation, budgets, and communication across large job sites.

What Procore offers:

• Centralized project dashboard
• Version-controlled document storage
• RFI and submittal workflows
• Budget tracking and cost management
• Mobile tools for field logs and photos
• Subcontractor bid management
• Blueprint markup and distribution
• Connections to scheduling tools like Primavera P6

The platform recently added Procore Helix, an AI layer that flags risks and recommends schedule changes. Safety tracking happens through mobile capture.

Procore shines on multimillion-dollar jobs with compliance demands and complex approval chains. Large teams with dedicated project managers get the most value.

Many users report needing full-time staff just to manage the system. Smaller teams often discover they're paying for tools they never touch.

OneCrew: Features and Highlights

OneCrew exists because paving contractors were stuck using tools built for other industries. The platform covers the full project cycle for asphalt and concrete work.

What OneCrew offers:

• Estimating from PDFs, blueprints, or satellite maps
• Pricing workflows focused on margin protection
• Crew and equipment assignment by job phase
• GPS verification and timestamp tracking
• Client portal for approvals, messaging, and payments
• Invoice generation with QuickBooks Online sync
• Lead tracking through HubSpot integration

Estimators pull measurements from plans or maps, build bids using saved templates, and send proposals directly to customers. Clients review, approve, and pay through the portal.

Field and office stay connected through one system. Scheduling, job costing, and billing all happen without switching between apps.

OneCrew works for paving companies at any stage. Growing crews and established operations both benefit from workflows designed for asphalt and concrete.

Note: For more Procore competitors and side-by-side comparisons, check out our full guide on the best alternatives to help you choose the right platform for your crew.

Procore vs. OneCrew: Feature Comparison

Procore vs. OneCrew: Feature-by-Feature Comparison

Estimating and takeoffs

Accurate estimates protect your margins. The right tools make the difference between winning profitable work and chasing low-value jobs.

• Procore provides basic estimating features. Most contractors pair it with third-party takeoff software like PlanSwift or Bluebeam. This means extra subscriptions and manual steps to move data between systems.
  
  
• OneCrew includes paving-focused calculators and PDF takeoff tools. Estimators build quotes using templates designed for asphalt and concrete. Margin tracking stays visible throughout the process.

Winner: OneCrew. Its purpose-built estimating tools beat bolted-on integrations for paving work.

Crew scheduling and field operations

How you assign crews and track time determines job profitability. Disconnected systems create confusion and missed details.

• Procore handles field management for general construction. The mobile app captures daily logs and photos. Data syncs when crews reconnect to the network. The tools work well, but don't address paving-specific needs.
  
  
• OneCrew assigns crews to job phases with equipment and materials attached. GPS confirms site arrival. Timestamps track work completion. Status updates flow from field to office without phone calls or texts.

Winner: Tie. Both handle field operations, but OneCrew wins for paving-specific crew management.

Client communication and payments

Getting approvals and collecting payments shouldn't slow down your operation. The faster clients say yes and pay, the healthier your cash flow.

• Procore manages internal project communication well. RFIs and submittals flow between team members. The platform lacks dedicated tools for customer-facing approvals and payment collection.
  
  
• OneCrew gives clients their own portal. They view proposals, approve work, upload files, send messages, and pay invoices online. Everything stays organized in one place.

Winner: OneCrew. The customer portal drives faster approvals and payments.

System connections and data flow

Entering the same information twice wastes time and invites errors. Your tools should share data without extra work.

• Procore connects to many accounting and construction platforms. Setting up integrations often requires IT support. Maintaining those connections takes ongoing attention.
  
  
• OneCrew keeps everything in one system. Estimates become proposals, become invoices without re-entering data. QuickBooks Online and HubSpot sync automatically through two-way connections.

Winner: OneCrew. Built-in data flow beats managing separate integrations.

Industry focus and project types

The right platform should match the work you do. Generic tools force you to adapt, purpose-built tools fit from day one.

• Procore serves a wide range of industries. The platform supports civil infrastructure, commercial, education, energy, data centers, government, healthcare, industrial, and residential projects.
  
  This broad focus makes Procore powerful for firms handling diverse project types. If you bid on hospitals one month and data centers the next, Procore adapts.
  
  
• OneCrew focuses entirely on paving contractors. The platform covers the full workflow from lead capture to invoicing. Features like interactive mapping, crew communications, and job costing all reflect how paving projects run.
  
  This narrow focus means every OneCrew feature serves paving contractors.

Winner: Depends on your business. Procore wins for contractors working across multiple industries. OneCrew wins for paving contractors who want a platform built for their trade.

Note: If you want a quick way to compare the top paving software side by side, check out our full breakdown of how each platform handles pricing, features, and paving workflows.

What Real Users Are Saying

Feedback from Reddit, Capterra, and industry forums shows how each platform performs.

Procore pros

• A Reddit reviewer noted that Procore is easy to learn, even for beginners, and anyone who struggles with it may not be a good fit for the role. (September 3, 2025)
• Another Reddit reviewer shared that Procore helps to keep every subcontractor updated on plans, removing any excuse for using outdated information. (March 25, 2025)
• A G2 reviewer stated that the tools for submittals and RFIs work really well. The filtering and reporting features could be improved, but the ability to customize and keep track of documents is excellent. The system is simple to learn and easy to use. (Review updated October 16, 2025)

Procore cons

• A Redditor mentioned how Procore feels frustrating to use, prompting interest in more intuitive alternatives. (November 12, 2024) 
• A user says most forms are overloaded and take too long to complete. (March 25, 2025)
• Another G2 reviewer noted that setting up the system takes a lot of work. The platform has many features and settings to adjust, like permissions, workflows, and cost codes. Because there are so many options, it can be difficult to learn at first. Getting a large company fully set up and running on the system can be challenging and may take several months. (November 23, 2025)

Note: To get more comparisons with Procore’s pricing, pros, and cons, check out our reviews of Procore and Buildertrend.

How to Make Your Choice

The Procore vs. OneCrew decision comes down to your business type and project complexity.

Procore makes sense for general contractors juggling multiple trades, extensive documentation, and enterprise-scale coordination.

OneCrew makes sense for paving contractors who want one platform covering bids, scheduling, client approvals, and invoicing.

Procore works best for …

• General contractors on multi-trade commercial projects
• Organizations with IT staff and dedicated project managers
• Jobs requiring heavy documentation and compliance tracking
• Companies managing portfolios worth tens of millions

OneCrew works best for …

• Asphalt and concrete contractors of any size
• Teams running project-based paving work
• Contractors who bid from plans, PDFs, or maps
• Businesses wanting quick setup and industry-specific support

My Verdict

Procore delivers serious capabilities for large general contractors. Documentation, compliance, and multi-stakeholder coordination all work well at scale.

Paving contractors face a different reality. Most Procore features don't apply to asphalt and concrete work. You pay enterprise prices for tools designed for someone else.

OneCrew wins the Procore vs. OneCrew matchup for paving businesses. The platform reflects how your projects actually run.

See What OneCrew Can Do

Running a paving company demands more than skilled crews and quality materials. You need systems that match your workflow.

OneCrew delivers:

• Estimating with PDF takeoffs, map measurements, and margin-focused pricing
• Scheduling that assigns crews, equipment, and materials to each phase
• A client portal for proposal approvals, project updates, and invoice payments
• Job costing that shows profitability on every project
• QuickBooks sync that eliminates double entry

Book a free demo to see how leading paving contractors win more bids and protect their margins.

FAQs

1. Does Procore work for paving contractors?

Yes, Procore can work for paving contractors, but most find it overbuilt and expensive for their needs. The platform focuses on general construction documentation and multi-trade coordination rather than paving-specific workflows like plan-based estimating and crew scheduling. Paving contractors typically need simpler, more focused tools that handle asphalt and concrete work without the complexity of features they won't use.

2. How is OneCrew different from Procore?

OneCrew is built specifically for asphalt and concrete contractors, while Procore serves general contractors across multiple industries. OneCrew handles plan-based estimating, crew scheduling, customer portals, and invoicing in one paving-focused system. Procore offers broader construction management tools like document control, RFI tracking, and multi-trade coordination that general contractors need but paving companies rarely use.

3. What size paving company fits OneCrew?

OneCrew works for paving contractors of any size, from small crews to large operations. The seat-based pricing model grows with your team, so you only pay for what you need. Setup happens quickly with dedicated support that understands paving workflows, making it easy to get started regardless of your company size.

4. Does OneCrew work with QuickBooks?

Yes, OneCrew connects to QuickBooks Online. Invoices and payment data flow automatically between the systems without manual entry. This integration keeps your financial records accurate while eliminating double data entry and reducing bookkeeping time.

5. How much does Procore cost per year?

Procore uses a custom, quote-based pricing model that varies depending on your company’s size and construction volume. Though prices aren’t listed publicly, most teams evaluate value based on Procore cost per month during onboarding. Expect to go through a sales consultation to get an accurate number.