PavementSoft vs. OneCrew: How Do They Stack Up?

Running a growing paving business and drowning in spreadsheets and sticky notes? PavementSoft vs. OneCrew presents a choice between two platforms specifically designed for paving contractors. 

PavementSoft is good for rapid proposals with map-based tools. However, OneCrew handles complex projects with crew coordination and customer collaboration. 

After testing both systems and analyzing their strengths for project-based paving work, I'll help you understand which platform fits your business better.

PavementSoft vs. OneCrew: What's the Difference?

PavementSoft is a cloud-based platform developed by Brothers Paving and Concrete that focuses on rapid lead conversion and bid generation. It emphasizes quick turnaround from lead to proposal, featuring map-based estimating and simplified workflows.

OneCrew is a platform designed specifically for project-based paving contractors who need complete project management from takeoff through final invoicing. The platform centers around configurable estimating workflows, crew coordination, and user collaboration tools.

• PavementSoft is better when you need to turn leads into proposals quickly, have straightforward paving projects, and want a platform built by fellow paving contractors who understand industry workflows.
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• OneCrew is better for managing complex multi-phase projects, coordinating multiple crews, detailed customer collaboration, and comprehensive project tracking from estimation through completion.

Meet PavementSoft: Features and Highlights

PavementSoft is a cloud-based platform built specifically for paving contractors who need to convert leads into proposals quickly. The platform combines real industry experience with practical workflow solutions.

You get lead tracking, map-based property measurement, customizable proposal generation, drag-and-drop scheduling, and work order management in one system. 

PavementSoft includes mobile apps for iOS and Android, allowing field teams to create bids directly from job sites and access project information anywhere.

PavementSoft integrates with QuickBooks for financial management, HubSpot for CRM functionality, and DocuSign for signatures. The platform uses cloud-based Amazon Web Services for information security and offers unlimited storage with no extra fees for support, training, or service requests.

Meet OneCrew: Features and Highlights

OneCrew is a purpose-built platform for project-based paving contractors managing complex asphalt and concrete jobs that require detailed planning, crew coordination, and customer collaboration. The platform focuses on end-to-end project workflows.

You manage estimation from PDFs or blueprints, configure complex pricing workflows, coordinate multi-crew operations, track project phases, and collaborate with customers through a dedicated portal. 

OneCrew software includes job costing, invoicing integration, and project status tracking, designed for construction and paving projects.

OneCrew integrates with HubSpot for CRM and QuickBooks Online for invoicing and payment data synchronization. The platform emphasizes configurable workflows, margin-based pricing, and complete project management that replaces multiple disconnected tools with one unified system.

PavementSoft vs. OneCrew: Feature-by-Feature Comparison

Comparing pavement maintenance software requires looking beyond surface features to understand how each platform handles real paving contractor workflows and business requirements.

PavementSoft vs. OneCrew: At a Glance

Estimating and proposal generation

Creating accurate estimates quickly separates successful paving contractors from those who lose opportunities to competitors with faster turnaround times.

Analysis of PavementSoft:

• Map-based measurement tools allow quick property assessment and area calculations directly within the platform
• Template-driven proposal generation can create professional estimates within minutes, featuring customizable branding and automated calculations that eliminate manual errors

Analysis of OneCrew:

• PDF takeoff tools and blueprint estimation handle complex project specifications with configurable pricing workflows
• Built-in calculators for labor, materials, equipment, and sub-line items create detailed estimates that support margin-based pricing strategies rather than simple markup calculations

Winner: PavementSoft for speed, OneCrew for complex projects requiring detailed specifications.

Note: For contractors evaluating comprehensive construction estimating solutions, explore our detailed guide on concrete estimating platforms for more insights. 

Project management and scheduling

Construction estimating software for paving needs robust project management to coordinate crews, materials, and timelines across multiple active jobs.

Analysis of PavementSoft:

• Drag-and-drop scheduling interface simplifies crew assignments and job planning with visual calendar management
• Work order generation creates practical field documents, though project management depth focuses more on individual jobs than complex multi-phase coordination

Analysis of OneCrew:

• Project-based workflows track jobs through pre-construction, production, and billing phases with status updates
• Crew assignment tools manage specific job roles and responsibilities across multi-day projects, designed for construction workflows rather than service calls

Winner: OneCrew; it’s purpose-built for project management, rather than adapted from service scheduling.

Note: Contractors interested in equipment considerations should also review our paving machinery guide for equipment insights.

Customer communication and collaboration

Modern paving contractors need customer collaboration tools that handle proposal approvals, project updates, and payment processing without constant phone calls and emails.

Analysis of PavementSoft:

• DocuSign integration simplifies proposal approvals and contract signatures with professional document handling
• Email-based communication and proposal delivery work well for straightforward bid processes, though customer collaboration remains primarily one-way

Analysis of OneCrew:

• Dedicated customer portal enables proposal viewing and signing, invoice payments, document sharing, and chat-style messaging
• Project transparency features allow customers to track progress, share photos, and communicate directly through the platform throughout project lifecycles

Winner: OneCrew. The customer portal provides superior collaboration compared to email-based systems.

Integrations and data management

Direct data flow between your paving platform and accounting, CRM, or other business systems prevents double-entry and reduces administrative overhead.

Analysis of PavementSoft:

• QuickBooks integration handles financial data transfer with established accounting workflows
• HubSpot CRM integration and unlimited cloud storage provide lead management and document storage capabilities

Analysis of OneCrew:

• HubSpot for CRM and QuickBooks Online integration for invoicing and payment data synchronization
• Independent platform architecture avoids conflicts of interest while maintaining essential financial system connections

Winner: Tie. Both provide essential integrations.

Note: For contractors exploring various platform options, check out our Jobber alternatives guide.

How to Choose

The choice between PavementSoft vs. OneCrew depends on whether you prioritize rapid bid generation or comprehensive project management for your paving operations. OneCrew wins for contractors managing complex projects, whereas PavementSoft excels at quick lead conversion.

PavementSoft is better for:

• Contractors who need to generate multiple proposals daily and compete on response speed
• Businesses focused on smaller residential and commercial jobs that don't require extensive project management
• Teams that value industry-built solutions and appreciate the platform's paving contractor origins

OneCrew is better for:

• Project-based paving contractors managing multi-day jobs with multiple crews and complex specifications
• Businesses that need comprehensive customer collaboration beyond simple proposal approval
• Contractors who want to replace multiple disconnected tools with one integrated project management system
• Companies focused on margin-based pricing strategies and detailed project profitability tracking

Note: Contractors starting new paving businesses should also review our guide to starting an asphalt business for operational insights. 

My Verdict

OneCrew takes the win for most paving contractors who need project management alongside estimating capabilities. The platform's focus on project workflows, collaboration, and crew coordination aligns better with how modern paving contractors run complex jobs.

PavementSoft is good at rapid proposal generation and serves contractors who compete primarily on bid speed and volume. 

However, most paving contractors eventually need the project management depth that OneCrew provides as their companies grow beyond simple bid-and-build operations.

The customer portal alone makes OneCrew worth considering, as it transforms customer relationships from reactive phone calls to proactive project collaboration. Combined with superior crew management and project tracking, OneCrew offers more comprehensive value for project-based paving work.

PavementSoft pricing requires an application to access it, which reflects their selective approach to customer onboarding, whereas OneCrew's seat-based pricing model scales more reasonably with business growth.

Run Projects, Crews, and Estimates in One Place

When comparing PavementSoft vs. OneCrew, it comes down to whether you need quick bidding tools or complete project management. For contractors managing real paving projects with crews, materials, and customer collaboration? That's where OneCrew comes in.

OneCrew was built for project-based paving contractors who need more than quick estimates. The platform replaces disconnected tools with unified project management. Here's what you get with OneCrew:

• Estimate from PDFs or maps using configurable workflows with labor, material, equipment, and sub-line items
• Coordinate crews and roles across specific job phases with clear assignments and accountability
• Track project phases from pre-construction through production to billing with status visibility
• Collaborate with customers through a portal for approvals, payments, document sharing, and project communication
• Integrate with QuickBooks to sync invoicing and payment data without double-entry

You don't need separate tools for estimating, scheduling, customer management, and invoicing. You need one platform that connects project management from takeoff to final payment. 

Book a free demo and discover how OneCrew helps you control your paving projects from start to finish.

FAQs

1. How much does PavementSoft cost?

PavementSoft requires submitting an application to receive pricing information, as the company maintains a selective customer onboarding process. The platform includes unlimited storage and free onboarding, training, and support calls once accepted, with a free trial available without requiring credit card details.

2. How much does OneCrew cost?

OneCrew uses seat-based pricing that scales with your company's size and feature needs. Pricing details are available during a demo consultation, allowing customization based on your specific workflow requirements and team structure rather than a flat per-user rate.

3. Does PavementSoft offer scheduling tools?

Yes, PavementSoft includes drag-and-drop scheduling that allows easy crew assignments and job planning through visual calendar interfaces. The scheduling module integrates with won bids to create work orders and track project timelines, though it focuses more on individual jobs than complex multi-phase project coordination.

4. Can OneCrew replace spreadsheets entirely?

Yes, OneCrew can replace spreadsheets for project management, estimating, and customer tracking by providing structured workflows and automated calculations. However, some contractors may still use spreadsheets for specialized calculations or reporting that falls outside the platform's core paving contractor functionality.

5. Which has better customer support?

Both platforms offer strong customer support, with PavementSoft providing free phone, email, and chat support plus unlimited training calls. OneCrew focuses on personalized onboarding and ongoing support to ensure customers maximize their platform investment, with dedicated account management for implementation success.

6. Is OneCrew a good alternative to PavementSoft?

Yes, OneCrew is an excellent alternative to PavementSoft for contractors who need comprehensive project management beyond rapid proposal generation. Although PavementSoft excels at quick bid turnaround, OneCrew provides superior project workflows, customer collaboration, and crew coordination for complex paving projects.